SHAWN VAN DYKE

Construction Consultant | Business Coach | Mentor

USING THE CLOUD TO MANAGE YOUR CONSTRUCTION BUSINESS

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Web-based construction project management software gives you the ability to manage the your work no matter where you are. Whether you are in the office or in the field, Web-based (a.k.a. “cloud-based”) services and applications allow you to manage the flow of information required to successfully communicate, coordinate, and complete your construction projects.

In this article on FineHomebuilding.com, I discuss the benefits of utilizing cloud based applications in your construction business and describe how you can use these applications or services to streamline your construction business.

WEBOPEDIA defines “CLOUD-BASED” as:

applications, services or resources made available to users on demand via the Internet from a cloud computing provider’s servers.

In other words:

THE CLOUD = THE INTERNET.

BENEFITS OF MOVING YOUR OPERATIONS TO CLOUD-BASED SERVICES:

  1. Improved Access – Anywhere, Anytime Data Access
  2. Streamline Business Operations – One-time data entry
  3. Real-time Collaboration – Simultaneously Review
  4. Hardware/Software Independence – Any Device, Platform, and Operating System
  5. Lower Cost of Ownership – Pay for On-Demand Services
  6. Scalability – Upgrade or Downgrade as Needed
  7. Zero Maintenance – Provider Paid Upkeep
  8. Reduced Infrastructure – Limited Hardware/Software Required
  9. Cash Flow Management – Pay Here, Pay Now, and Instant Transfer
  10. Always Updated – Continual Improvement

If your construction company is not using the cloud in your daily operations to communicate with your clients and coordinate your projects with your team, then you will not be as successful as you could be over the next few years.

Construction companies that leverage the power of the cloud will be able to systematize their processes, increase response time, and deliver a more consistent product and service.

Leveraging this technology will help you to innovate.

Craftsmanship is Innovation

Craftsmanship will be defined by the innovation you employ in your construction business.
Craftsmanship will not take a back seat to technology.
Craftsmanship will be assumed when you operate with innovation.

CLOUD-BASED INTEGRATIONS FOR PROJECT WORKFLOW

Successfully managing a construction project, and the overall business for that matter, involves coordinating a countless number of tasks, decisions, and data points on a regular basis.

Here’s a general workflow for any construction project:

PLANNING ➧ PRICING ➧ PROCUREMENT ➧ PRODUCTION ➧ PAYOFF ✓

Below is a table that lists the phases of the project workflow, the utility of cloud-based applications for each phase, and the result of utilizing each application.*

*NOTE: This is only a sample of the tasks that can be enhanced by using cloud-based applications. This article will focus on 5 areas of Project Management: Estimating, Construction Documents, Job Costing, Invoicing, and Scheduling.

Construction-Project-Management-and-Cloud-Based-Technology

5 MAJOR AREAS OF PROJECT MANAGEMENT

ESTIMATING

The heart of any estimating program is a database of information. This database should include a standard list of tasks, materials, subcontractors and equipment required to perform a job.

Compiling this information and formatting it so that you can easily reproduce it again and again is the purpose of any estimating program.

Estimating-Applications

CONSTRUCTION DOCUMENTS

Construction contracts, specifications, design and shop drawings, and change orders need to be easily generated, shared, approved and executed in order to successfully complete a construction project.

Cloud-based applications can help ensure that you have a defined process and that your process is followed and updated.

Your process is only as good as the documents that you produce to track it.

Construction-Document-Applications

JOB COSTING/TRACKING

There is no shortcut to JOB COSTING/TRACKING, but there are ways to streamline this essential process.

Tracking your projects in the same way that you estimate them is key to understanding your margins and levels of production on your projects. Using these applications will help you standardize your construction business.

There are several items you should track, but the main two are LABOR (time) and MATERIALS (vendors and suppliers).

Job-Costing-Applications

INVOICING/ACCOUNTING

In-house staff or even an in-town bookkeeper or accountant is no longer required because of the advancements in cloud-based accounting programs.

All your data can be transferred via the cloud to the person or firm keeping your books. That data can then be reconciled, tabulated, summarized and sent back to you seamlessly through the cloud.*

*NOTE: You should employ or contract with a professional in these fields familiar with the accounting programs listed below.

Invoicing-Applications

SCHEDULING

Publishing the information regarding the production of the project is vital for not only team members, but also subs and clients.

The cloud makes publishing this information easy and accessible for all parties.

Scheduling-Applications

CLOUD-BASED APPLICATIONS FOR CONSTRUCTION PROJECT MANAGEMENT:

Project-Management-Flow-Chart


SUMMARY:

This article only scratches the surface of the available cloud-based services and applications for the construction industry.

You should research the best options for your construction company and test them before you attempt to implement them throughout your construction business.

No matter how many features an application has, if you no one understands how to use them all, then you could be wasting time and money.

I suggest using multiple BASIC applications to keep integration simple and replacing those applications with more ADVANCED or COMPREHENSIVE applications as the need and ability arise.

In order to stay relevant with your customers over the next few years, you are going to have the meet their expectations for on-demand services and the ability to expedite your process.

Running your construction business by utilizing the cloud will provide that level of service.

If you want to streamline your construction business and DOUBLE your profits next month...

download my FREE book: The Paperwork Punch List

Shawn Van Dyke is a construction industry consultant, business coach, and mentor to skilled trade business owners.  He is a Brand Ambassador for Fine Homebuilding, travels across the US as a keynote speaker, seminar presenter, and the author of The Paperwork Punch List: 28 Days to Streamline Your Construction Business.  Contact Shawn to have him speak at your event or invite him to train your team.

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